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It's easy to create a group for your school or district. Use a group as a mailing list to send email messages to your class or meeting invitations to all teachers at once, using the group's single email address. Or, use a group to quickly share Google documents, sites, videos, or calendars with multiple people using a single address, even parents.
With User managed groups, you can allow teachers and students to set-up their own groups, without the need to have just the domain administrator set-up and manage the group.
Please note - after you create a group, you may need to wait a few minutes for your new group to become "active" before sending a message to it. Otherwise, you might receive a notification that your message could not be delivered.
If the user-managed groups service (known as Google Groups for Business) is enabled:
A group you create automatically appears in your Groups directory, which all users can access. However, it may take up to 6 hours for it to appear there. If you prefer to hide a group from the directory, you can edit the group's settings after you create it. To hide a group, you must set sharing options to allow group owners to hide groups.
If multiple domains are associated with your organization's Google Apps account:
At this time, you can create groups with addresses only in your primary domain. Also, if the user-managed groups service is enabled, only users in your primary domain can use the Groups directory and create and manage groups.
Ways to create groups
To create one group at a time, use either of the following:
- Admin control panel: An easy-to-use interface for creating groups quickly.
- My Groups: Available if you enabled the user-managed groups service. Provides additional, fine-grained control for setting up your groups.
To create multiple groups at once, use one of the following tools (available for Google Apps for Business and Education only):
- Google Apps Directory Sync: Automatically provisions users, groups, and non-employee contacts from user data in your LDAP server, such as Microsoft Active Directory or Lotus Domino
- Google Apps Provisioning API (2.0 or later): Provides functions for creating, retrieving, updating and deleting user accounts, nicknames, and email groups.
Create a group with the control panel
- Click Groups.
- Click the Create a new group link at the top of the page.
- Enter a Group name and Group email address, and optionally add a Group description. For details about permitted group names, see these tips on character usage.
Tip: Use the description field to help users determine the purpose of a group. For example, you can include information about who should join the group, the types of messages you should send to the group, links to FAQs about the group, related groups to use, and so on.
- Choose an Access setting.
- Click Create new group. You'll be taken to the "Add members" page. Follow the next steps to continue setting up your group on this page. Or, add members and set up advanced options by clicking the View in groups service link to go to the group's page in your Groups directory.
- Add the email addresses of the group's members. Or, to create group that includes all users in your domain, without having to enter all their email addresses, click Add all users within this domain to this group.
- Optionally, change the group role from Member to Owner or Manager.
- Optionally, tell members about the new group by entering an invitation message and clicking Invite members. If you don't want to send an invitation, click Skip this step.
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