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Module 4: Docs > Chapter 2: Sharing, Privacy, Printing & Publishing
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Publishing allows you to make your Google Docs available as a webpage that anyone in your domain or the world can view (depending on your domain settings) without specifically inviting them to collaborate. Once you publish your document, spreadsheet, presentation, or drawing to a webpage, you get a URL that can then be shared, bookmarked, and sent as you would any other webpage address. It’s also necessary to publish documents if you wish to embed them on blogs or other websites.
Please note: Your Apps domain administrator controls whether you can publish your Google Docs to the public web or only to your domain. If someone who does not have an Apps account is unable to view your published document, you will need to contact your domain administrator directly to modify the Google Docs publishing settings.
Even after you publish your documents, spreadsheets, presentations, or drawings, they won't appear in the Google search index; however, other search engines may potentially index published docs.
If you send the URL of the published version of your document, spreadsheet, presentation, or drawing to others, they won't be able to make any edits.
This is what they'll see:
- Documents: a version with no toolbar available
- Spreadsheets: no toolbar available. Viewers will be able to see charts, cell formatting, and the values of cells; they won't be able to view or edit formulas.
- Presentations: view-only version or in presentation mode (full-screen slides)
- Drawings: a PNG image version of the drawing
Please note:
- It's not possible to publish PDFs.
- After you publish a drawing, any changes you make will be updated automatically. However, this won't happen instantaneously. Allow a few minutes for changes to be reflected at the published URL.
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