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Module 4: Docs > Chapter 2: Sharing, Privacy, Printing & Publishing
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With Google Apps Education Edition, you will always be able to share a document with others at your school who have a Google Apps account.
When you share with an individual you can select what level of access (view or edit) each person has.
For example, you can share a syllabus document with another teacher and give them edit access to make changes. You can then also share the document with your students, giving them only view access where they are unable to make changes.
Here's how to add specific editors and viewers:
- Open the doc you want to share.
- Click Share in the upper-right corner of the doc.
- At the bottom of the Sharing settings window, under 'Add people,' type the email addresses of the people you want to share with. You can add a single person, multiple people, or even choose from a list of your contacts.
- To the right of the list of names, choose 'Can view' or 'Can edit' from the drop-down.
- Two quick options to consider (to share with default settings, feel free to skip this note):
- By default, people who can edit your doc will also be able to share it with additional people. You can remove that ability by clicking Change next to 'Editors will be allowed to add people...' before you click Share.
- By default, everyone you share a doc with will get an invitation email. If you'd rather not notify them, un-check the 'Send email notifications' box. They'll have access the next time they sign in.
- Click Share.
When you share the document with an individual directly, they will notice the document appear in their Google Docs doclist, with New placed next to the document name, and the document name bolded.
If they do not see the doc yet, they may need to refresh their doclist.
If you selected to have an email notification sent, the individual will receive an email message with a link to the shared document:
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