Edit and view privileges

Training Home Google Apps Education Mail Calendar Docs Sites Other Tools Module 4: Docs > Chapter 2: Sharing, Privacy, Printing & Publishing Table of Contents Previous Chapter: Introduction to Google Docs » Chapter 2: Sharing, Privacy, Printing & Publishing Online collaboration Sharing online documents » Edit and view privileges Visibility settings Sharing limitations Publishing vs. Sharing Share and access docs in your school Share docs outside your school Share and access docs with groups Shared collections with individuals and groups Advanced sharing permissions Email docs as attachments Publish docs to the web Embed docs into a blog or website Print options Next Chapter: Documents You can share your docs with just the people you want, and you can specify exactly what level of access (view or edit) each person has for each document. For example, a teacher might give students view-only access to a written assignment document so that students cannot edit the description, but edit-access to a fellow teacher who is teaching the same subject and giving the same assignment. When you create a new doc, you are automatically the owner and the document is generally only available only to you unless your Google Apps administrator has modified the default settings. You can choose to explicitly share it with individuals or groups in one of three types of roles with sharing privileges: Owners Can edit documents, spreadsheets, presentations, and drawings, and invite more editors and viewers. Can delete documents, spreadsheets, presentations, and drawings, and thereby remove access for editors and viewers. Please note: To fully delete a document, spreadsheet, presentation, or drawing, and remove access to it, you need to delete it and then Empty Trash. Collaborators with edit access (editors) Can edit documents, spreadsheets, presentations, and drawings. Can invite or delete other editors and viewers (if the owner has given them permission). Can export a copy of the document, spreadsheet, presentation, or drawing to their local hard drive. Can view the list of editors. Can make a copy of a doc, and copy the list of doc's editors. Others with view access (viewers) Can see the most recent version of a document, spreadsheet, presentation, or drawing but can't make any changes. Can export a copy of the document, spreadsheet, presentation, or drawing to their local hard drive. Can not view the list of editors. Can make a copy a doc, but can't copy the list of doc's editors.