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You can decide who has access to email the groups that your create.
Users in a group can be divided into members and owners. These roles
are used to determine which group permissions apply to a given user. If
emailing a group is restricted to group owners, then users who are not
owners of the group will not be allowed to send email to it.
Roles and permissions are a great way to restrict access for important
communication channels to authorized parties. You can have groups where
email is restricted to owners, owners and members, everyone in your
domain, or everyone in the world. Try out the different settings. The
following are the types of permissions you can set for a group:
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Team (the default) - Email to this group is restricted to people in
your school domain and individuals outside the domain who are members
of the group. Useful for internal discussions, team discussions. Note
that individuals outside the domain can be part of this group, so you
could add parents or district staff who are not at your school to these
lists.
- Public - Email to this group is not restricted.
Useful for contact lists from outside individuals, like alumni or
parent communication. However, a public group might be prone to spam.
- Announcement - Email to this group is restricted
to people who are owners of the group. This is useful for internally
broadcast top down communications, or for sending updates on a topic to
a list of subscribers.
-
Custom - Restrict sending however you like.
Please note:
Domain admins automatically have full rights over any group, regardless
of their membership or role in the group, or the group's permission
settings.
Also
note that group members who are outside the domain will be able to
email the group depending on their role first, and their membership in
the domain second.
Example:
Suppose you create a group for a Ms. Smith's 3rd period history class -
'history3smith.' The Group email address would be
history3smith@yourschool.org. You would set Ms. Smith, the teacher, as
the group owner, while adding the students as members. You could then
specify this group to have the 'Announcement' type of permissions,
where emails are restricted to group owners. For this group, only the
group owner - Ms. Smith - could send emails out to the class list. The
students would receive the emails, but not be able to send emails to
'history3smith@yourschool.org'.
Here's how to set roles and permission for a group:
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Log in to your control panel at http://www.google.com/a/yourschool.org
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Click Users and groups.
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Click Groups.
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Select the group you would like to modify from the list. The groups email permissions are displayed in the right column.
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Select Roles and permissions.
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To allow people outside of your domain to send to the group, select Public. Or use the other Permission presets or controls to determine who can send to the group.
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You can confirm exactly who you want to be able to send emails using the flowchart below.
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To customize who has the right to send emails to the group, check or
uncheck the boxes for: Owners, Members, yourschool.org users, or
anyone.
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Click Save changes.
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