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Within your school, you'll find that people interact repeatedly
with groups of people. These groups of people may center around
departments, job function, classes, geography, projects, topics of
interest, and more. Members of these groups frequently need to
communicate and collaborate with their whole group. In Google Apps,
groups are used to facilitate this interaction.
Google Apps groups serve as mailing lists that allow you and
others at your school domain to easily send messages to frequently
contacted groups of people. These groups also can be used for sharing
privileges to sites and videos that are owned by or only for use by a
specific group of people.
You can add email addresses from within or outside your domain to
a group, and you can even make one group a member of another group. The
right to email a group can be restricted per group, which makes them
great tools for managing announcements, private team communications, or
open discussion lists.
Groups make managing team communications – email or
scheduling, document creation, sites, and videos easier. As teams and
groups change from year to year (or more/less frequently), you can
update the group in one place, and don't have to do individual updates
to any of your mailing lists, shared calendars, online documents, web
sites or videos. Please note that only administrators can add/remove
members and specify owners and managers
Example:
You create a group for faculty - 'faculty@myschool.org' - that has all
the faculty accounts as members of the group. This group can be used as
a mailing list – to send communications to all the faculty – and for
sharing access to a faculty-only site or video. Any email sent to
'faculty@myschool.org' then goes to all the members within that group,
without having to enter individual email addresses. You can also use
the group to share a site intended only for faculty. To share the site,
you would enter the group name – in this case, 'faculty@myschool.org' –
as the email address in the sharing preferences. Then all the members
inside that group would have access to the site. You can do the same
with video.
Please note: normal sending limits apply to messages sent to groups, and that each recipient on a list is counted when you send to the group. |
